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What each team does

1. PROGRAMME TEAM


1a.    WUPA World Forum Mediator

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  • Host biweekly Skype meetups for Buddies to discuss world issues. 

  • Generate topics for discussion and prepare educational slides to introduce the topic.

  • Prepare promotion materials and registration logistics for each forum. 

  • Facilitate and curate the forums for Buddies to discuss world issues harmoniously. 

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1b.    WUPA Travelgram Mediator

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  • Host biweekly Skype meetups for Buddies to share travel experiences. 

  • Contact Buddies via WhatsApp to be Speakers and brief them on the preparation of travel photo slides.

  • Prepare promotion materials and registration logistics for each sharing. 

  • Curate the sharing sessions for Buddies, including facilitating mini games. 

  • Develop a Travelgram website for Buddies to upload travel photos. 

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1c.    WUPA Mini TED Talk Mediator

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  • Host biweekly Skype meetups for Buddies to give speeches on their life experiences.  

  • Contact Buddies via WhatsApp to be Speakers and brief them on the preparation of the script. 

  • Prepare promotion materials and registration logistics for each talk. 

  • Mediate the talks as an emcee. 

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1d.    WUPA Skillshare Mediator

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  • Host biweekly Skype meetups for Buddies to hold fun or serious skill-sharing workshops or performances.

  • Contact Buddies via WhatsApp to be Speakers and brief them on the preparation of the workshops. 

  • Prepare promotion materials and registration logistics for each talk. 

  • Mediate the workshops as an emcee. 

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1e.    WUPA Effective Altruism Community Mediator

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  • Facilitate WUPA EA WhatsApp group and share educational EA materials with Buddies regularly. 

  • Invite external Speakers and host Skype meetups for Buddies to understand EA. 

  • Prepare promotion materials and registration logistics for each meetup. 

  • Mediate the meetups as an emcee. 

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1f.    WUPA Advice Table Mediator

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  • Lead chat groups (each with 3-5 Buddies) as a “peer counsellor” to maintain a good atmosphere for Buddies to share their troubles and support each other.

  • Host weekly meetups with the group.

  • Share inspirational materials in the chat group with Buddies regularly.

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2. OUTREACH TEAM

 

  • Gather contacts of university offices and youth organizations

  • Our Communications Team's automatic email sender will draw information from the database and send the emails.

  • (optional) Liaise with universities and reply their enquiry emails.

  • (optional) Reaching out to youth organizations through emails, Facebook/ LinkedIn messages or explain our programmes to them through Skype meetings.

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3. PUBLIC RELATIONS TEAM

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  • Drafting articles, newsletters, partnerships emails and publication materials

  • Approaching the different organizations for 4 types of partnerships: 

    • 1) Dissemination of our programme (to their members) (or through their promotion channels) 

    • 2) Media exposure (online media, blogs & news agencies)

    • 3) Sponsorship

    • 4) Possible Programme Collaboration

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Core Members (1-2 hours/ day)

  • Be responsive on WhatsApp - should not leave a message unreplied for longer than 1 day.

  • Should not forget to watch Monday Update Videos for more than 3 times. 

  • Should not be absent from “Monthly Creativity Meeting” 

  • Should actively join “Thank-you Fridays” and “Achievement Wednesdays”

  • Should be able to commit 1-2 hours a day

  • Should not be late for deadlines for more than 2 times. Otherwise, please don’t set a deadline you can’t meet at first, or be a non-core member. 

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Non-core Members (Weekends only)

  • Be responsive on WhatsApp - should not leave a message unreplied for longer than 2 days. If you’re busy, please say that you will reply later. 

  • Should not forget to watch Monday Update Videos for more than 3 times. 

  • Should actively join “Thank-you Fridays” and “Achievement Wednesdays”

  • “Monthly Creativity Meeting” are optional

  • Should be able to commit 1-2 hours on weekends. 

  • Should not be late for deadlines for more than 2 times. Otherwise, please don’t set a deadline you can’t meet at first, or be a volunteer. 

4. SOCIAL MEDIA TEAM

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  • Content Creation: write promotional materials and design posts

  • Manage social media pages, including Facebook, Instagram, LinkedIn, Weibo, Youtube etc.

  • Manage WhatsApp subscription channel

 

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5. DESIGN TEAM

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  • Videography - promotion videos; or

  • Graphic Design - Brochures, publications, infographics

 

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6. TRANSLATION TEAM

 

Translation of website content and (optional) promotion publications. 

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We currently already have Chinese, English, German, French, Vietnamese, Hindi, Japanese and Spanish translation completed. 

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7. CONTENT RESEARCH TEAM

 

  • Prepare educational programme materials, such as Conversation Starters for Buddies, Fun Facts for Different Countries, Ways for Effective Cross-Cultural Communications, What is Effective Altruism, etc.

  • Research on global citizenship education resources to enrich Buddies' knowledge and horizons, such as volunteering and donation opportunities, ways to do good etc. 

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8. THINK TANK

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  • Devise frameworks based on academic research to advise  WUPA's strategic planning as well as programme and organization development. 

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9. WEB DEVELOPMENT AND PROGRAMMING TEAM

 

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  • Back-end Web Development (database, programming, automatic email sender, email domain)

  • Programming - automation of email communications and buddy pairing 

 


10. WEB DESIGN AND MANAGEMENT TEAM

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  • Front-end Web Development: manage and update WUPA's website using Wordpress

  • Improve the website's UX/UI Design

 

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11. OPERATIONS TEAM

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  • Operations Manager: Applications, pairing Buddies, welcoming and briefing Buddies, following up on their scheduling, asking for feedback, handling inquiries

  • Financial Officer: Accounting and bookkeeping of WUPA expenses, verify Buddies’ Acts of Kindness proofs and update databases

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12. LEGAL TEAM

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  •  Drafting legal documents, such as WUPA's Articles of Association, Terms and Conditions, Privacy Policy, Declaration, Codes of Conduct etc. 

  • Devise plans for legal risk management

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13. MANAGEMENT TEAM

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  • Direct and devise plans for WUPA's development in weekly meeting

  • Lead and follow-up with each team

  • Ready to work on impromptu tasks

  • Quality check: Review, edit and comment on publications

  • Turn Monthly Creative Meeting ideas into actions. 

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Non-core Members (0.5 hour/ day)

  • Be responsive on WhatsApp - should not leave a message unreplied for longer than 1 day.

  • Should not forget to watch Monday Update Videos for more than 3 times. 

  • Should actively join“Monthly Creativity Meeting”, “Thank-you Fridays” and “Achievement Wednesdays”

  • Should be able to commit 0.5 hours a day

  • “Monthly Creativity Meeting” are optional

  • Should not be late for deadlines for more than 2 times. Otherwise, please don’t set a deadline you can’t meet at first, or be a non-core member (weekends). 

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Volunteer (Task-based)

  • Be responsive on WhatsApp - should not leave a message unreplied for longer than 1 day. If you’re busy, please say that you will reply later. 

  • Monday Update Videos are optional. 

  • “Monthly Creativity Meeting”, “Thank-you Fridays” and “Achievement Wednesdays” are optional. 

  • You are welcome to join our face-to-face meetups or social gatherings. 

  • Advisor meetings and training sessions are for core/ non-core members only. 

  • Should not be late for deadlines for more than 2 times. Otherwise, please don’t set a deadline you can’t meet at first, or reconsider your choice joining WUPA.

  • Commitment - flexible, based on the tasks’ needs. 

commitment expectation

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